Call for Proposals | Guidelines for Proposals | Paper Guidelines | Terms and Conditions

Guidelines for Proposals

5 Steps to Presenting in the MWA Program

Before submitting your proposal, please ensure you understand these 5 steps in the process. Post any questions not answered below through the comments fields on this page so we can answer them for everyone!

1. Choose your proposal type carefully.

Multiple proposals from the same author(s) are rarely accepted. You can propose the following kinds of presentations through this website (find more detail on each in the Call for Proposals):

Deadline May 15:

  • Formal Papers
  • How-to Sessions
  • Pre-conference Workshops
  • Demonstrations
  • Lightning Talks
  • Professional Forums

DeadlineĀ August 31:

  • Exhibitor Insights

2. Submit your 500 word proposal on-line by the deadline above.

You must be logged in to the MWA2015 website to submit a proposal. If you have never had a Museums and the Web account, create a profile on the MWA2015 website using the “Login/Register” box on the right-hand side of the screen and then log in. You can edit your profile information at any time.

You will be able to update your proposal until the call for that type of proposal closes (see the deadlines above).

Required information for your proposal:

  1. Proposal title
  2. Proposal text (up to 500 words)
  3. Proposal type (e.g. formal paper, how-to session, demonstration, etc.)


  • Website address for your project
  • Co-authors’ email addresses (if any) – if your co-authors create their own MWA2015 account with the same email address at, their details and bio will link automatically to the proposal
  • Bibliography and/or reference materials to be used in the research for this proposal (optional, but hugely strengthens your proposal)

3. Agree to Museum and the Web’s terms and conditions for authors and presenters.

Submission of a proposal indicates your acceptance of theĀ terms and conditions of participating in the MWA2015 conference if your proposal is accepted by the Program Committee.

These include:

  • At least one author of the proposal must have paid to attend MWA2015 by June 30.
  • A written paper (required for formal and how-to sessions) must be submitted by August 15. Authors who fail to submit the required papers by the AugustĀ 15 deadline will be removed from the conference program.

4. Register for MWA2015.

Invited authors receive a discounted registration rate until July 1, when early registration opens. At least one author of the proposal must be registered and have paidĀ to attendĀ the conference by JuneĀ 30 or the proposal will be removed from the program.

5. Submit your written paper by AugustĀ 15 (if required).

If your formal Paper or How-to session proposal is accepted, you are required to submit a written paper by AugustĀ 15. Written papers are optional for Demonstrations and not required for Professional Forums, Lightning Talks, and Workshops.

Word lengths:

  • Formal papers: up to 5,000 words
  • How-to sessions: up to 2,500 words

What Happens Next

1. Communications about your proposal:

  • You will receive an email acknowledging your proposal, sent to the address given in the profile of the lead author (the proposer); if you do not receive a reply, please contact us via email.
  • The Co-Chairs will email the lead author only for each proposal that has been accepted by the Program Committee. It is the responsibility of the lead author to communicate with co-authors.
  • Please make sure your spam filters deliver email from addresses.
  • Email is the preferred mode of communication and any questions about your proposal should be sent to

2. Proposal Peer Review

The Program Committee and the Program Co-Chairs review all proposals in May. Invitations are sent to the lead author only for each accepted proposal in June. It is the responsibility of each lead author/proposer to notify any co-authors if the proposal is accepted for inclusion in the MWA2015 program. Exhibitor Insights are reviewed and accepted on a first come, first serve basis through August 31.

Acceptance of any proposal type may be conditional upon refining the proposal, and may require the submission of a revised abstract. The Committee may judge that a different format is more appropriate for the proposed content, e.g. a Demonstration rather than a formal Paper, and offer an alternative slot in the program.

The decision of the MWA2015 Program Committee is final.